Abstarct of Examination system

                                                                                                                                                              All systems in today’s world is being computerized, since there is no wonder that even the management of the examinations and  their related functions is being  computerized. Examination is core activity of any educational institution. In Colleges the examinations are carried in the semester method that takes place once in a six months.ThusExamination Management System automates the activities carried around the Examination processes. Examination Management System is software developed for the students who give exams in colleges and institutes. It facilitates to access the examination information of a particular student in a particular class. The information is sorted by the operators, which will be provided by the teacher for a particular class.

Purpose:-                                                        

                       The purpose of developing examination management system is to computerize the traditional way of taking exams.  Another purpose for developing this software is to generate the report automatically about the   seating arrangement and invigilator allocation  during exams at the end of the session or in the between of the session.

Existing  System:-

                       Current system is manual so all the record keeping is done manually.   So we cannot determine the sitting arrangement of student if updation is not done. So keeping in mind the above problems the new system will automate the manual system and will generate the sitting plan.  This system is efficient, fast and accurate in comparison to the manual system.The data objects of the system encompass the records of the students which include Semester wise and branch wise sitting arrangement during  the conduct of external exams.

 

DISADVANTAGES OF PRESENT WORKING SYSTEM:-

 

‡ Not User Friendly:-

                         The existing system is not user friendly because the retrieval of data is very slow and data is not maintained efficiently.

‡ Difficulty in report generation:-

                                                             We require more calculations to generate the report so it is generated at the end of the session. And the student not able to know in which class they will sit for exam.

 

‡ Manual control:-

                         All calculations for generating report are done manually which may lead to errors.

 

‡ Lots of paperwork:-

                                     Existing system requires lots of paper work. Loss of  even a single record can lead to difficult situation because all the papers are needed to generate the reports.

 

‡ Time consuming:-

                         Every work is done manually so we cannot generate report in the middle of the session or as per the requirement because it is very time consuming.

Proposed System:-

•        Seating Arrangement details takes care of the seating  problem of the students those are being to write the examination.  This contains two separate modules, one for acknowledging the  details of the students being to write the exam and the other is to assign the students to the respective halls is a semiautomated  system. A separate option is given here such that a particular student’s Hall and examination for an approaching date can be viewed.

•        students are allocated to each room based on     

•        Constraint on set number

•        Number of students per room

•        Selection of department

•        faculty are  allocated to each room based on

•        Invigilation count

•        Work burden.

•        Experience.

 

  CHARECTERISTICS OF THE  PROPOSED SYSTEM:-

 

 User Friendly:-

                         The proposed system is user friendly because the retrieval  and storing of data is fast and data is maintained efficiently.

atractive GUI interface:-

                              Moreover thegraphical user interface is provided in the  proposed system, which provides user to deal with the system very easily.

 Reports are easily generated:-

                                                 Reports can be easily generated in the proposed system so user can generate the report as per the requirement (monthly) or in the middle of the session.

 Very less paper work: -

                                    The proposed system requires very less paper work. All the data is feted into the computer immediately and reports can be generated through computers. Moreover work becomes very easy because   there is no need to keep data on papers.

 Computer operator control:-

                                                 Computer operator control will be there so no chance of errors. Moreover storing and retrieving of information is easy. So work can be done speedily and in time.

Advantages:-

•         less effort.

•         Data Consistency.

•         Better data Accessbility.

•         less Man Power.